Lessons Learned About Documents


Lessons Learned About Documents

Creating WHS Management Systems

A Work Health and Safety Management System is the methodological system used in addressing an organization’s work and safety measurements.

WHS Management Systems

The very framework that organizations use in implementing their work, health and safety measurements is the WHS Management Systems. The framework include the primary components that are specifically designed to achieve conformance in the legislation, which involved the following:

1. Rules and policies that specifically address the management and organization’s commitment in implementing crucial work, health and safety in the workplace.
2. Documented roles, accountabilities and responsibilities.
3. Document control and review.
4.Clear consultation procedures involving communication and strategies.
5. Proper supervision that ensures the safety of all the workers.
6. Programs that concentrate on proper induction and training programs.
7. Registers and records.
8. Documented procedures and statements related to work safety.
9. Proper management of purchases.
10. Assessment of the workplace where all hazards are identified, risk levels are defined and methodology for control is inspected.
11. Detailed reports, records, investigations and analysis of hazards, near miss and reported accidents.
12. Precise measurement, monitoring and evaluation of the implemented work, health and safety management system.
13. All the work health and safety programs planned by the organization for their employees and workers.
14. Comprehensive review of the work health and safety systems by the management; this includes all internal and external audits.

By placing the aforementioned system components, dozens of individual work health and safety issues are effectively addressed by the framework. Organizations should be aware that certain objectives and goals need to be cleared in implementing the WHS management system within a proper timeframe.

Documentation Involved in the WHS Management System

Remember, all WHS management systems have to be officially documented; the documentation can be done while the system is implemented or well before the beginning of the implementation. Waiting for the total completion of the WHS management system’s implementation presents certain risks involving the health and safety of the employees, especially when there is a lack supervision and control; there is a high chance that injuries and other unwanted results may occur during the documentation.

Size and Complexity of the System

The overall complexity and size of the organization’s WHS management systems highly depends on the complexity and size of the business itself alongside other relevant systems in place. On the other hand, the system’s content will depend on the nature of the business or operation, how well other systems operate and how it’s managed.

Larger organizations might need to address other specific issues like insufficient confined space entry and height safety management that smaller businesses do not address because of the very nature of the work that they do. Keep in mind that legal requirements for businesses are generally similar across the board but the WHS management system is required and will only differ in needs and framework.

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